Administrative CV

Competition for skilled Administrators is heating up as companies start to expand their teams across the United Kingdom under Brexit. This should mean that it may be easier to find a job, but to be able to apply for a job and be successful in securing an interview, you will still need a top-notch CV.

It is important as an Administrator to have a strong professional CV.  Office Administrators are needed in many different Industries so try to ensure that the CV you write covers duties specific to the job you are applying for.

I like CV’s that I have written to include the phase

“I continually meet and exceed the operational and administrative expectations of employers”

Key responsibilities for an Office Administrator is to oversee the daily administrative operations of an office.  This can include but isn’t limited to:

·         General Secretarial duties – filing, Audio typing, maintaining records, typing (word processing), faxing and the distribution of mail.

·         Developing policies and procedures for office activities

·         Managing office activities to achieve maximum expense control and productivity

Your CV (or resume) needs to demonstrate that you are:

·         Able to do repetitive and mundane administrative tasks

·         Highly efficient in the use of computer systems and in the use of Microsoft Outlook, Excel and Word

·         Accurate and

·         Proactive

Additionally, though you will need to be able to show through your CV

·         Attention to detail – excellent attention to detail will start with your CV, the spelling, grammar and layout.

·         Strong communication skills – employers want and need people who are strong communicators both verbally and written.  Verbally you will be able to demonstrate during your interview and this will also be a good time to demonstrate good listening skills.

·         A methodical approach

·         Minute taking/Note Taking

·         Knowledge and understanding of HR Policies and Procedures – what’s current? What’s changing? A good example is: “I have a good understanding of GDPR, which will be coming into practice April 2018”

The following are just a few of the phrases that will help you to stand out from the mountain of CV’s employers receive daily:

·         Working within a busy office environment, supporting office team in order to ensure the smooth running of day-to-day activities.

·         Communicate clearly with work colleagues using emails etc.

·         Handling money and small budgets – this can be achieved through managing petty cash, floats and expenses but a clear demonstration of office essentials ordering (stationery).  This will demonstrate that you have good numeracy skills.

·         Handle large amounts of paperwork and data.

·         Provide accurate administration of all paperwork generated at Office level.

·         Quickly learn about new in-house database systems.

·         Find and obtain information and documents quickly.

Finally - make sure that you highlight on your CV, these 14 top skills: (these will help your CV stand out)

·         Communication

·         Ability to work under pressure

·         Multitasking

·         Decision Making

·         Prioritising

·         Organisation

·         Self-Motivation

·         Technical skills

·         Interpersonal skills

·         Conflict resolution

·         Adaptability

·         Initiative and problem-solving abilities

·         Dependability

·         Team Work